Why College Parents Should Consider a HIPAA Waiver

Sending your child to college is a major milestone, and with it comes new independence for your student. While this transition is exciting, it also comes with challenges, especially when it comes to health and safety. One critical step parents often overlook is discussing and arranging a HIPAA (Health Insurance Portability and Accountability Act) waiver.What Is a HIPAA Waiver?A HIPAA waiver allows healthcare providers to share a patient’s medical information with designated individuals, such as parents or guardians. Without this waiver, once your child turns 18, you may not have access to their health records—even in emergencies—due to strict privacy laws.For college students living far from home, this can complicate situations where parents need to be informed about health issues or assist in decision-making.Why Is a HIPAA Waiver Important?Imagine your student is hospitalized for a sudden illness or injury. Without a signed HIPAA waiver:

• You may not be able to access information about their condition.
• You may struggle to communicate with healthcare providers or make decisions on their behalf.

A HIPAA waiver ensures you’re kept in the loop and can provide timely support when needed.How to Set Up a HIPAA Waiver

1. Have the Conversation Early: Discuss the importance of a HIPAA waiver with your student before they head to college. Reassure them that it’s about ensuring their safety and providing support, not infringing on their independence.
2. Locate the Form:
   • College or University Health Services: Many schools provide HIPAA waiver forms through their health services department. Check the school’s website or contact their office directly.
   • Online Resources: Some healthcare providers and insurance companies offer downloadable HIPAA waiver forms. Ensure the form complies with state laws and the healthcare providers your student may visit.
   • Local Attorney or Notary: If you’re unsure about the process, consult a legal professional to ensure everything is completed correctly.
3. Complete the Form: The waiver will require your student’s signature, specifying who can access their medical information. They can limit the scope to specific individuals or types of information, such as emergencies only.
4. Distribute Copies: Ensure copies are:
   • Filed with the college health center.
   • Shared with primary care providers or specialists your student might visit.
   • Kept with you for quick access.

Additional Tips

• Include a Medical Power of Attorney: A medical power of attorney complements the HIPAA waiver by allowing you to make healthcare decisions on your student’s behalf if they’re unable to.
• Review State Laws: Some states have additional requirements or restrictions regarding health information sharing. Check your state’s regulations.

The Bottom LineWhile you hope your student’s college years are smooth sailing, having a HIPAA waiver in place ensures you’re prepared for unexpected health issues. It’s a simple step that provides peace of mind for you and your child.For more tips on navigating college transitions, stay connected with Weil College Advising! We’re here to help every step of the way.The Weil College Advising Teaminfo@weilcollegeadvising.com